PAC Executive Committee
Parents elect an executive committee to run the P.A.C. once a year during the May meeting.
2023/2024 School Year PAC Executive Committee:
| President/Chair | Evelyn |
| Vice-President/Co-Chair | Jing |
| Secretary | Jessica |
| Treasurer (2-year position) | Carolyne |
| Co-Treasurer (2-year position) | Tina |
| Volunteer Coordinator | Jennie-lyn |
| Munch-A-Lunch/Hot Lunch | Shannon / Frances |
| Fundraising Coordinator | Susie |
| RDPA Representative | |
| Yearbook Coordinator | Carolina |
Roles and Duties of the PAC Executive Committee:
- speak on behalf of the PAC
- consult with Council members
- preside at PAC and executive meetings
- ensure that an agenda is prepared and distributed
- appoint committees where authorized by the PAC or executives
- support the president
- assume the duties of the president in the president’s absence or upon request
- assist the president in the performance of his or her duties
- accept extra duties as required
- ensure that members are notified of meetings
- record, distribute and file minutes of all meetings & destroy all necessary papers at end of school year
- keep an accurate copy of the constitution and bylaws, and make copies available to members upon request
- prepare and maintain other documentation as requested by the PAC or executives
- be a signing officer
- ensure all funds of the PAC are properly accounted for
- disburse funds as authorized by the PAC or executives
- ensure that proper financial records and books of account are maintained and kept in the PAC binder located in the main office
- report on all raised funds, disbursements and account balances at general and executive meetings
- support the treasurer
- assume the duties of the treasurer in the treasurer’s absence or upon request
- assist the treasurer in the performance of his or her duties
- accept extra duties as required
- to find and place parent volunteers into the engagements/activities being put together by the PAC
- to follow through with all engagements/activities and make sure there’s enough volunteer support on the day of such engagement/activity
- maintain the Munch-A-Lunch program and place the food orders accordingly
- coordinate Hot lunch orders with the volunteers for the appointed day
- place food orders for any engagement/activity that the PAC might be hosting
- be aware of the budget-not just for singular events, but over a specific time period
- manage an event by coordinating with the Executive PAC members who are helping to organize & participate in the actual event
- finding sponsors who are willing to donate their services & or products to the event to help raise money
- delegate tasks to volunteers involved in the event and making sure the volunteers perform efficiently & productively
- attend monthly meetings of the RDPA and represent, speak, and vote on behalf of the PAC
- maintain current registration of the Council
- report regularly to the PAC and executives on all matters relating to the RDPA
- seek and give input to the RDPA on behalf of the PAC
- oversee the overall yearbook process and yearbook committee
- communication channel between committee, staff, students and yearbook company
- complete & delegate tasks such as content creation, editing, photography, final review, marketing